Regulatory compliance, especially in finance, requires a clear audit trail. The ability to track and report modifications to documents—when they were made and by whom—is a vital component in meeting compliance audit initiatives.
Versioning is certainly important for auditing document history and is also essential for effective collaboration. If users have the ability to check-in and check-out documents, dated information and multiple versions are eliminated. All of your updated information is immediately available to all team members.
Not everyone in your organization needs access to view or edit every document, especially sensitive financial information. Select a solution that lets you grant and restrict access to certain files—even down to the document level. After all, your documents are your business information assets, so protect them by controlling who has access to them.
How accessible is your data?
Electronic information and “going paperless” are popular terms in today’s business environment. Eliminating paper is certain progress, but not when you’ve merely moved the challenge of finding your information to a series of network drives, disparately located electronic files and shared storage.
Choose a solution that provides a central repository for all of your business information—one secure location, giving users the ability to intelligently search and retrieve the data quickly. Real-time access to data lets you have total visibility over business information assets, and to make smarter decisions faster, with improved efficiency and accuracy.