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Security & Governance: Built for Finance. Designed for IT.

Modern AP automation must improve control — not introduce risk. 

ACOM solutions, including AutoLedger, EZConnect, and our IBM i toolset, are designed to integrate securely into your environment without requiring ERP replacement, schema changes, or intrusive infrastructure modifications. 

Upgrade AP. Preserve your security posture. 

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Our Security Philosophy

Automation Should Strengthen Controls — Not Circumvent Them

Finance teams require:

  • Audit-ready approval workflows
  • Duplicate payment safeguards
  • Tolerance enforcement
  • Clear separation of duties

IT teams require:

  • Controlled connectivity
  • Least-privilege access
  • No schema disruption
  • Structured logging
ACOM is built to satisfy both

Secure Integration Architecture

Outbound-Only Connectivity

For environments requiring strict firewall controls — including IBM i and on-prem ERP systems — AutoLedger uses an outbound-only secure bridge.

  • No inbound firewall ports required
  • No externally exposed services
  • Controlled egress to approved endpoints only
  • Designed to pass IT review

No ERP Schema Changes

ACOM does not require:

  • Database restructuring
  • Schema modification
  • Core ERP code changes

Integration occurs via:

  • API (where available)
  • File-based interfaces
  • Secure outbound-only bridge

Your ERP remains intact. 

Least-Privilege Access

Deployments are configured using:

  • Dedicated service accounts
  • Minimal required permissions
  • Role-based access control
  • Controlled access to financial data

No elevated system-wide administrative rights required.

Data Protection

Encryption

ACOM solutions use:

  • Encryption in transit (TLS-secured communication)
  • Encryption at rest for stored data
  • Secure credential handling

Sensitive financial data remains protected across transmission and storage.

Data Minimization

We process only the financial data required to automate validation, approval, and posting workflows.

  • No unnecessary data replication.
  • No uncontrolled shadow databases.

Financial Controls & Fraud Prevention

Security in AP automation is not just IT security — it is financial governance.

Duplicate invoice detection before posting
Tolerance rule enforcement
Approval audit trails
Multi-level approval workflows
Positive Pay file generation
Structured exception routing

Auditability & Logging

ACOM systems maintain:

Approval history logs

Exception tracking

Posting confirmation records

Configuration change logs

Designed to support: 

Internal audit

External audit

Compliance reviews

Forensic traceability

Role-Based Access Controls

Segregation of Duties

Finance environments require separation between:

  • Invoice entry
  • Approval
  • Payment release
  • Administrative configuration

ACOM supports:

  • Configurable user roles
  • Controlled approval routing
  • Multi-level authorization (including dual-control in supported modules)

Supports governance without slowing operations.

IBM i & Legacy Environments

Security considerations

  • Integration without altering DB2/400 structures
  • Secure file-based exchange
  • Outbound-only bridge deployment
  • Respect for change windows
  • Compatibility with multi-partition (LPAR) environments

Modern automation — legacy stability.

Deployment & Operational Security

Controlled Implementation

Typical deployment includes:

  • Preflight checklist
  • Golden invoice validation set
  • Controlled installation window (often ≤ 2 hours)
  • Structured testing
  • Rollback plan documented

No uncontrolled “big bang” deployment.

Ongoing Monitoring

  • Health checks
  • Error tracking
  • Reconciliation logs
  • Structured alerting

Designed for predictable operations.

What We Don’t Do

We do not:

  • Require ERP migration
  • Require inbound network exposure
  • Modify ERP schema
  • Install intrusive database agents
  • Require broad administrative privileges

Security means fitting your environment — not destabilizing it.

Security for Specific Roles

For CFOs

  • Stronger duplicate prevention
  • Tolerance enforcement
  • Audit-ready approval trails
  • Reduced fraud exposure

For Controllers

  • Posting accuracy safeguards
  • Configurable approval controls
  • Structured reconciliation logs

For IT Leaders

  • Outbound-only connectivity
  • Least-privilege configuration
  • No schema changes
  • Controlled deployment
  • Structured logging

Frequently Asked Security Questions

Does AutoLedger require inbound firewall openings?
No. The secure bridge operates outbound-only.
No schema changes are required.
Duplicate detection occurs before posting, with configurable tolerance rules.
Yes. Role-based and multi-level approval workflows are supported.
Yes. Structured event logging supports financial governance and compliance review.
Get Started

Schedule Your Demonstration

ACOM solutions are designed for organizations that depend on stable ERP systems — including IBM i, hybrid, and on-prem environments — and require automation that strengthens, not weakens, governance.

  • Sales: (800) 603-6768, ext. 2
  • Email: [email protected]
  • 2455 Meadowbrook Pkwy NW, Duluth, GA 30096
Download Security Overview